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6 Tips for Sending the  Perfect Thank You Note After an Interview

Posted March 27, 2019

Interview-Thank-You-NoteSo you just had an interview, and you feel like it went pretty darn well! Nonetheless, you’re nervous and the inner monologue begins, “I wonder if they think I’m a good fit? Are there other candidates with more experience than me? Did I fidget too much?”

As you anxiously await a follow-up call, you start to wonder how you can further impress the interviewer, post-interview….You got it! A thank you note. But before you send that hasty email, there’s a few things you should keep in mind.

Here are six tips for sending the perfect thank you note after your interview:


1. Send a Letter, Not an Email

In our modern digital world, it’s not surprising that you’d instinctively thank your interviewer over email. While this can be a very effective way to get your message across for some, is it really the most personal means of delivery? Think of how many emails you get daily and how flippantly you delete them. Think too, of how flat and formal an email can be.

A handwritten thank you letter or note shows the interviewer a few things. Firstly, it probably sets you apart from all the other interviewees sending email replies, helping you to grab your interviewer’s attention, “A letter that doesn’t look like a bill or junk mail— hand-addressed to me?,” they might think. “Is that a real stamp? Who could this be from?”

Second, it’s something that shows a splash of your personality, from the imagery and texture of the card stock you choose to the unique look of your writing or colored pen. It stands starkly apart from the lifeless black and white, standard Arial font on a bright screen.


2. Don’t Continue to Sell Yourself

This thank you note is about the gesture, a small way of displaying genuine gratitude for your interviewer’s time and consideration— not as a tactic or ploy to further sell yourself.

The interviewer has already read your resume and cover letter. They’ve chatted with you about your skills and competencies. They know why you’d be a good fit for the role! Don’t overwater the plant. This letter is the sunshine to help your relationship grow.


3. Mention Something Personal About the Interviewer

If it doesn’t seemed forced, tack a line to your note about something personal about your interviewer before slipping it into the mail. This will show them you were listening and help to form a bond of common ground.

For example, if the interviewer spoke about a book that was a huge influence on their career, say “You know, you really sparked my curiosity. I’m heading to Barnes & Noble now to pick up a copy of that book! Thanks for sharing.” Or, if there was something you joked about in the interview, see if you can add a touch of humor. Be the friendly person they could see themselves chatting with at the office to help them envision working by your side.


4. Keep It Brief

Our attention spans are getting shorter and shorter— we simply don’t want to read long-winded, boring messages. Plus, your interviewer is likely a busy person. Respect their time by keeping your interview thank you note short and sweet.

Simply address the interviewer by name (none of that “To Whom it May Concern” nonsense), write two to three sentences about how thankful you are and what you like about the position or them as a person. Then, sign your name. No need to overthink it.


5. Read Through the Lines

The key of this thank you note is that you want it to be genuine. Read what you drafted up out loud and pretend you’re the interviewer. Do you sound robotic or like a kiss-up? The very last thing you want your interviewer thinking is, “She wrote this to try and one-up the competition.” They’ll call you on your bull and toss the note!

Instead, you want the interviewer to smile and think, “How kind.This person is so thoughtful.” Again, you’re nurturing a relationship here, not selling yourself. More and more interviewers are hiring for personality over skill. If your letter feels fake, the interviewer won’t buy it— and you’ll be wasting your time.


6. Bring the Note to the Interview

An email has a quick delivery time and is hard to compete with— landing in the interviewer’s inbox mere seconds after you hit “Send.”

Here’s the trick to the success of your snail mail delivery: timeliness. To get your thank you letter into your interviewers hands with only a day or two after your interview, write most of it ahead of time. Be sure to leave a space for a line or two— directly referencing something from the interview itself— to personalize the message around the experience.

Bring the already addressed and stamped envelope to your interview and immediately after walking out of the door, hop into your car or a cafe to finalize it. We recommend having a spare card on hand in case you mess up and need to neatly rewrite it. Simply drop it into the closest dropbox from the interview location. These boxes get checked daily, if not more frequently, and since it’s so close, it’ll be delivered swiftly.


Personality Matters!

When it comes to the hiring process, cultural fit is a huge influencer for many. Sending a thank you note after the interview is a great way to show your interviewer that you are a caring, thoughtful individual both personally and professionally.

Here at GoGig, we understand that personality matters. That’s why our job searching platform matches candidates with employers based on a personality profile, not just a list of skills for the role.

This personality profile is easy to set up— and free. Sign up to create your free GoGig profile, today! It takes only two minutes and at the end, we’ll send you your own personality profile!

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